• Attachments
• Clear Button
• Creating Your First Template with Outlook 2003
• End User Documentation
• FAQ
• Installation Instructions
• Openning
• Outlook Compatibility
• Planned Features
• Previewing
• Saving
• Sending
• System Requirements
• System Reserved Tags
• TagsVariables

Attachments¶

How do I add attachments?

• Click on the Attachments button on the bottom left of the window

¶

How many attachments can I send?

• Mass Mailer does not limit the number of attachments
• Keep in mind the more attachments the longer it takes to send the messages

¶

How big of attachments can I send?

• Mass Mailer sends through Outlook, so whatever your mail server you have setup in Outlook limits you to

¶

How do I remove an attachment?
1. Select the Attachment by clicking on it
2. Right click to activate the context menu
3. Select Delete from the menu¶

Clear Button¶

What does the clear button do?

• It clears recipients.
• Once clicked you have no one in To:

¶

Creating Your First Template with Outlook 2003¶

First Lets Setup Our Contact in our Outlook Address book¶

1. Open Outlook

2. Goto Start -> Tools -> Address Book

3. The address book Will open and click on the button that looks like a business card on the top left

4. A promt will come up and you want to select "New Contact"

5. You will get a blank contact card to work with.

• Create Tags in the body portion of the card with the format

Tag:Data

• In this example we have two tags the first one is Tag1 and the data is Testing 1... 2... 3...

6. You will want to edit thier first and last names by clicking on the Full Name Button

Now lets create our first template¶

1. Open Outlook Integrated Mass Mailer

2. Now if you click the to button a address book willl pop up and you will see the contact we created

• Outlook Might Complain and ask for permission and you'll see a dialog like this
• Just allow OIMM permission

3. Highlight the contact and click ok

4. Add a merge map by clicking the merge map button and you will be promted for the tag and the variable that you will put in the body

• You may want to refer to FAQ for a detailed definition, description of usage, and example of variable and tag.

5. Now write your body putting the variables created where the the data assigned by the merg map tags will go

6. Lets preview the first recipient in outlook by clicking on File -> Preview first

7. Outlook Will Pop Up with a compose box and the email with the variables replaced with the first recipients data

8. You can now send to the first recipient by the preview dialog

9. We recomend you Close out of the compose dialog and use the File -> Send All menu item

10. You can also save it as a template for later use

• it will save with a tmm extension
• it will save your subject
• it will save your merge maps
• it will save the body of your message

End User Documentation¶

• Installation Instructions

• Creating Your First Template with Outlook 2003

• System Reserved Tags

• FAQ

FAQ¶

• Tags/Variables

• Saving

• Openning

• Previewing

• Sending

• Attachments

• Planned Features

• Clear Button

• Outlook Compatibility

• System Requirements

Installation Instructions¶

1. Purchase a License for for the Outlook Integrated Mass Mailer at http://oimm.adrenlinerush.net

2. Download the Installer from either http://oimm.adrenlinerush.net or from Files tab on this wiki

3. Run the Installer

oimmsetup.exe

4. At First Run it will prompt you for your activation key. It will not run the application until activation has completed.

Openning¶

What files are my Mass Mailer Templates?

• Mass Mailer saves files with the extension .tmm

¶

Example: welcomeletter.tmm

Why does it show all files an not just .tmm files?

• This is something on the to do list for development
• Has to do with mime type recognition in the windows environment and no mime type for .tmm files created

¶

Outlook Compatibility¶

Will Mass Mailer work with Outlook Express?

• No, Unfortunately Outlook Express doesn't respond to the Outlook COM object calls as full outlook does

¶

What versions will Mass mailer work With?

• It has been fully tested with 2000 and 2003
• It should work with 2007 as the API is supposed to be the same

¶

Planned Features¶

1. Add a new template menu item

• Would promt to save current template
• Would clear subject, body, merge mappings

2. Merge map variable quick button and context menu

• button would insert the selected variable at cursor location in the body
• context menu would be a right click in the body to do the same thing

3. Open Dialog

• Show only folders and .tmm files

4. Template folder

• Perhaps default to save to a Mass Mailer Templates Folder in My documents
• Default location to the same thing

5. Edit Merge Map

• Option to edit both variable and tag

6. System Tags

• Disable removal of
• Disable editing of
• Disable adding tag or variable with name

6. If you have some suggestions for new features either contact support if you have a support agreement or your sales person

Previewing¶

What does the preview first menu item do?

• It loads the message into a compose window in Outlook merging in the values and e-mail address of the first recipient selected

¶

Why does it show only the first recipient?

• This is just to ensure that your merge mappings are set up correctly and that you can verify that the e-mail is going to look the way you want to each person

¶

Can I send from the preview?

• You can click send but it will only send to the person that is in the to box and not to any other recipients you may have selected in Mass Mailer
• This is because you are previewing an actual compose screen in Outlook.
• The preview is not part of Mass Mailer but rather the information is passed to outlook and Outlook then does it thing

¶

Saving¶

What is saved when I save the template?

• The Subject
• The Body/Template Message
• The Merge Mappings

¶

Where does it save the template?

• The template is saved to your My Documents Folder by default
• You can save it anywhere by selecting the location

¶

Do I need to enter an extension when I save it?

• No, It should automatically add the .tmm to whatever name you put in

¶

Sending¶

When I send does it send to everybody I choose at one time?

• No, this is the benefit to Mass Mailer...
• It generates a new message with only one recipient for each recipient
• It does the merger for each recipient with their individual taged values

¶

How do I send the messages?

• On the file menu there is a "Send All" option

¶

System Requirements¶

• Requires Microsoft .NET Framework version 3.5

• If you only have .NET version 3.0 it will not do anything when you run it.

• Requires Outlook 200x

System Reserved Tags¶

These variables can be used in your template regardless of whether they are in your merge map or not. They will be placed in your merge map by default when the application loads.¶

• <<FirstName>>

• This is linked to the First Name field in the Outlook Address Book.

• <<LastName>>

• This is linked to the Last Name field in the Outlook Address Book.

• <<Title>>

• This is linked to the Title Field in the Outlook Address Book.

Example Template using system reserved variables:

Dear <<Title>> <<FirstName>> <<LastName>>,

I want to thank you very much for your interest in the item I have for sale.  Unfortunately I am out.  I do however have serveral on order and should be here in the next couple weeks.  <<FirstName>> would you like me to inform you once they become available.

Sincerely,

OIMM User

Example Merge to a person in Outlook's Address book named Mr. John Doe:

Dear Mr. John Doe,

I want to thank you very much for your interest in the item I have for sale.  Unfortunately I am out.  I do however have serveral on order and should be here in the next couple weeks.  John would you like me to inform you once they become available.

Sincerely,

OIMM User

TagsVariables¶

Tag

• Tag is the identification for a value to be used in a template
• Resides in the body portion of Outlook's Address book
• Must be in the format of Tag:Value
• An example of a tag:

¶

AccountNumber:1234546

• The tag is AccountNumber
• The value that will be assigned in the template is 123456

Variable

• Variable is the named place holder for a tags value
• must be defined in the template merge mappings (bottom right of Mass Mailer)
• whatever is defined as the variable will be replaced with the value of the tag during the merge
• we recommend you use the format of <<variable>> where variable is a descriptive name
• an example of a variable would be:

¶

<<AccountNumber>>

• any place in the message where <<AccountNumber>> appears will be replaced with the value assigned to a corresponding tag
• if we assign the previous tag to the the example of the variable any place where <<AccountNumber>> is would become 123456
• an example body with the previous to examples holding true

• In the mass mailer template

Thank you for creating an account with us.  Your new account number will be: <<AccountNumber>>

• Once the merge has completed/What would be sent

Thank you for creating an account with us.  Your new account number will be: 123456

Merge/Mail Merge

• the act of replacing the variables with the values assigned by the tags
• takes place when you preview the first recipients message or send to all of the selected recipients

¶

How do I add a merge map(tag/variable definition)?

• Click on the merge map button

¶

How do I remove a merge map?
1. Click on the merge map to select it
2. Right Click on the merge map to activate the context menu
3. Select the delete item from the menu¶

When I edit what does is edit?

• Currently it only edits the variable

¶