Creating Your First Template with Outlook 2003¶

First Lets Setup Our Contact in our Outlook Address book¶

1. Open Outlook

2. Goto Start -> Tools -> Address Book

3. The address book Will open and click on the button that looks like a business card on the top left

4. A promt will come up and you want to select "New Contact"

5. You will get a blank contact card to work with.

• Create Tags in the body portion of the card with the format

Tag:Data

• In this example we have two tags the first one is Tag1 and the data is Testing 1... 2... 3...

6. You will want to edit thier first and last names by clicking on the Full Name Button

Now lets create our first template¶

1. Open Outlook Integrated Mass Mailer

2. Now if you click the to button a address book willl pop up and you will see the contact we created

• Outlook Might Complain and ask for permission and you'll see a dialog like this
• Just allow OIMM permission

3. Highlight the contact and click ok

4. Add a merge map by clicking the merge map button and you will be promted for the tag and the variable that you will put in the body

• You may want to refer to FAQ for a detailed definition, description of usage, and example of variable and tag.

5. Now write your body putting the variables created where the the data assigned by the merg map tags will go

6. Lets preview the first recipient in outlook by clicking on File -> Preview first

7. Outlook Will Pop Up with a compose box and the email with the variables replaced with the first recipients data

8. You can now send to the first recipient by the preview dialog

9. We recomend you Close out of the compose dialog and use the File -> Send All menu item

10. You can also save it as a template for later use

• it will save with a tmm extension
• it will save your subject
• it will save your merge maps
• it will save the body of your message